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Alphasoft Application Overview - Job Costing

Alphasoft
Financial and management information solutions

Advantages
From large scale projects to small jobs the ability to compare and control costs is important to all organisations. Alphasoft job costing enables the recording and analysis of estimates, actual costs and revenue on a job by job basis. From small companies to large groups Alphasoft job costing has been selected as a flexible yet robust part of a fully integrated systems solution

Options
Estimates may originate from our detailed estimating module or be keyed in directly by cost heading by job. Purchase orders, purchase invoices, sales invoices, time and materials may all be either automatically captured from the relevant integrated module or keyed in directly. Analysis is by a comprehensive set of supplied reports or via a full user definable report writer.

Main features
  • Estimates, time, stock or purchase costs and sales invoices.
  • Full batch control with inbuilt software 'fault tolerance'
  • Cost heading analysis, linked to nominal ledger codes
  • Automatic new job number facility
  • Full search and browse facilities throughout
  • Automatic new job adding from all transaction entries
  • Job analysis by multiple criteria
  • Screen enquiry with 'zoom' to job detail or auto print

    • Alphasoft Job Costing - Checklist
    General
  • Multi-company
  • Multi-user
  • Multi-tasking option
  • Batch controlled
  • Full audit trail
  • Full security system
  • User definable report writer
  • Automatic error detection and recovery
  • Facility to add or change records 'on the fly'
  • Online help and desktop calculator

    • Jobs
  • Full job file maintenance
  • Automatic new job number generation
  • Searching and browsing by number with wildcards
  • Link to customer in sales ledger
  • Allocation of manager responsible
  • Job status - estimate, live, finished etc.
  • Retention details

    • Transactions
  • Estimates, stock, time, purchase order, purchase invoice and sales invoices
  • New jobs adding during transactions
  • Transaction narrative
  • Batch control, automatic batch numbering, date and narrative options
  • Full audit trail
  • Periodic archiving with historical analysis

    • Analysis and reports
  • Full posting audit trail
  • Batch control report
  • Detailed or summary jobs analysis
  • Estimates vs. actuals
  • Profitability
  • Work in progress report
  • Billing advice
  • Analysis by customer, manager and salesperson
  • User definable report writer

    • Integrated options
  • Sales ledger
  • Sales order processing
  • Purchase ledger
  • Purchaser order processing
  • Estimating
  • Payroll
  • Stock control
  • Import/export to all major spreadsheets
  • Output to 'open' formats: ASSCI, DIF, CSV file formats
  • Integration with Microsoft 'desktop tools' Excel, Access, SQL, E-Mail output option.

    • Notice
    The processes and all the routines contained herein are proprietary properties and trade secrets. Except as provided by license agreement, this code and documentation shall not be duplicated used or disclosed for any purpose or reason, in whole or in part, without the express written consent of The Alphasoft Consultancy Limited.
    This document is copyright of The Alphasoft Consultancy Limited.
    For more information contact Alphasoft on 020 7384 4980, fax: 020 7384 4989