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Alphasoft Application Overview - Sales Order Processing

Alphasoft
Financial and management information solutions

Advantages
Customer service, credit control and sales analysis are critical to the success and growth of an organisation. From small companies to large groups Alphasoft sales order processing has been selected as a flexible yet robust part of a fully integrated systems solution.

Options
Selected or all parts of the full order cycle may be implemented: quotation, order entry, acknowledgement, picking lists, delivery notes and invoices. Thus the Alphasoft sale order processing system is used successfully in a wide variety of types of business. A full stock control module may be integrated or a simple generic product file used. Product categories may be linked to nominal ledger accounts and invoices and credit notes posted to the sales ledger and job costing module with the option to complete a job. Other options include custom forms for all documents and a full user definable report writer.

Main features
  • Customer orders, invoices and credit notes
  • Multiple customer branches
  • Non stock, free text items
  • On-line credit checking with stop or forward order options
  • Multi line/page (spreadsheet like) item entry
  • Multiple price types
  • Order, product and quantity discounts
  • Automatic packing and carriage options
  • Automatic revenue analysis
  • Batched or real-time processing
  • Part despatching, back ordering and forward ordering options
  • Inbuilt 'fault tolerance' with error recovery
  • Full search and browse facilities throughout
  • Automatic account and product adding from transaction entry
  • Sales analysis by multiple criteria
  • Screen enquiry with 'zoom' to order detail or auto print
  • Multiple currency option

    • Alphasoft Sales Order Processing - Checklist
    General
  • Multi-company
  • Multi-currency
  • Multi-user
  • Multi-tasking option
  • Batch controlled
  • Full audit trail
  • Full security system
  • User definable report writer
  • Automatic error detection and recovery
  • Facility to add or change records 'on the fly'
  • On-line help and desktop calculator

    • Products
  • Full product file maintenance
  • Two separate stock codes
  • Searching and browsing by either, with wildcards
  • Multiple locations, colours, styles
  • Multiple prices, linked to customer
  • Three cost types : standard, average and avg. inclusive
  • Product category linked to nominal ledger
  • Allocation of supplier and user definable analysis criteria
  • Recording of month and year to date statistics

    • Transactions
  • Order (or straight invoice) and credit note transaction processing
  • Forward order option
  • Separate delivery addresses
  • New accounts adding during transactions
  • New stock adding during transactions
  • Credit checking, account stop, forward order options
  • Various despatch methods e.g. parcel post, mail
  • Due date and settlement discount (over-ridable)
  • Automatic cost of sales to sales ledger
  • Transaction narrative (to sales ledger)
  • Special instructions and repeat messages
  • Multiple line entry and editing
  • Up to four line of changeable text per item
  • Options to override price, discount
  • Options for quotations, acknowledgements, picking lists and delivery notes
  • All documents (invoices etc.) user definable

    • Analysis and reports
  • Option for despatch summary
  • Full order status reporting
  • Analysis by customer, product, category, salesperson, area, type, supplier or user definable criteria
  • Analysis by turnover, profit or margin, month or year to date
  • Analysis as above for twenty four months
  • User definable report writer

    • Other features and options
  • User definable document numbers maintained
  • User definable prompts e.g. location, colour, style
  • Locked or open accounting periods
  • Sales through to nominal ledger interface
  • User definable analysis fields
  • Salesperson may be linked to cost centre
  • Quantities to decimal places
  • Line discounts option
  • Packing and carriage parameters
  • Multiple orders per invoice
  • Multiple order books with central invoice numbering
  • User defined extra line input (e.g. royalty)
  • One invoice per page or multi-page
  • User definable invoice messages

    • Integrated options
  • Sales Ledger through to nominal ledger
  • Stock Control
  • Job costing
  • Electronic data interchange (EDI) for incoming and outgoing orders
  • Output to 'open' formats: ASSCI, DIF, CSV file formats
  • Integration with Microsoft ‘desktop tools’ Excel, Access, SQL
  • E-Mail output option.

    • Notice
    The processes and all the routines contained herein are proprietary properties and trade secrets. Except as provided by license agreement, this code and documentation shall not be duplicated used or disclosed for any purpose or reason, in whole or in part, without the express written consent of The Alphasoft Consultancy Limited.
    This document is copyright of The Alphasoft Consultancy Limited.

    For more information contact Alphasoft on 020 7384 4980, fax: 020 7384 4989