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Alphasoft Application Overview - Sales Ledger

Alphasoft
Financial and management information solutions

Advantages
Improved credit control, cash flow and sales analysis are critical to the success and growth of an organisation. From small cash sales companies to large groups Alphasoft sales ledger has been selected as a flexible yet robust part of a fully integrated systems solution.

Options
Invoices may be created by either a generic sales order processing or from one of our many, industry specific 'front ends'. Revenue may be analysed through to nominal ledger with the option of cost centre analysis. The Alphasoft job costing option allows full jobs analysis. Cash book integration is optional. Other options include an overdue-accounts mailing system, custom forms for statements and a full user definable report writer.

Main features
  • Invoice, cash, credit note and journal transaction processing
  • Full batch control with Inbuilt software 'fault tolerance'. Multiple revenue analysis.
  • Full and flexible cash matching
  • Automatic account number facility
  • Full search and browse facilities throughout
  • Automatic account adding from transaction entry
  • Text memorandum per account
  • Sales analysis by multiple criteria
  • Flexible period end processing
  • Flexible aged debt analysis and statements
  • Screen enquiry with 'zoom' to invoice detail or auto print
  • Archive facility with historical analysis
  • Overdue accounts and mailing label options
  • Multiple currency option

    • Alphasoft Sales Ledger - Checklist
    General
  • Multi-company
  • Multi-currency
  • Multi-user
  • Multi-tasking option
  • Batch controlled
  • Full audit trail
  • Full security system
  • User definable report writer
  • Automatic error detection and recovery
  • Facility to add or change records 'on the fly'
  • On-line help and desktop calculator

    • Customers
  • Full customer file maintenance
  • Automatic account number generation
  • Searching and browsing by number or name, with wildcards
  • Credit limit and payment terms
  • Price type link to sales
  • Allocation of salesperson, area, type or user definable criteria
  • Recording of month and year to date statistics
  • Open item or balance forward options
  • Text memorandum per account
  • Copy, close and transfer account options

    • Transactions
  • Invoice, cash, credit note and journal transaction processing
  • Contra entries, local and inter-ledger.
  • New accounts adding during transactions
  • Credit checking
  • Due date and settlement discount (over-ridable)
  • Cost of sales option (auto from SOP)
  • Transaction narrative
  • Multiple revenue analysis
  • Cash sales option single, multiple or unapplied cash allocation
  • Batch control, automatic batch numbering, date and narrative options
  • Full sales day book, cash and nominal analysis reports
  • Allocation or automatic matching after posting credits
  • Nominal ledger analysis and interface
  • Periodic purging or full detail retained
  • Option to show only 'live' transactions (hide matched items)

    • Analysis and reports
  • Full posting and purging audit trail
  • Sales ledger batch control report
  • Aged debt analysis with user selectable period, age and size of debt
  • User defined statements with user selectable options (as aged debt)
  • EC VAT or cash VAT accounting analysis
  • Analysis by salesperson, area, type or user definable criteria
  • Analysis by turnover, profit or margin, month or year to date
  • Historical analysis and statements.
  • User definable report writer

    • Other features and options
  • User definable document and batch numbers maintained
  • Locked or open accounting periods
  • Nominal ledger interface in detail or summary
  • Age by days or calendar months
  • Multiple cash batches option (one per user)
  • User definable analysis fields
  • Salesperson may be linked to cost centre
  • User definable statement messages

    • Integrated options
  • Nominal ledger
  • Sales order processing
  • Industry specify 'front end' e.g. freight, manufacturing, printing.
  • Job costing
  • Estimating
  • Cash book
  • Output to 'open' formats: ASSCI, DIF, CSV file formats
  • Integration with Microsoft ‘desktop tools’ Excel, Access, SQL
  • E-Mail output option.

    • Notice
    The processes and all the routines contained herein are proprietary properties and trade secrets. Except as provided by license agreement, this code and documentation shall not be duplicated used or disclosed for any purpose or reason, in whole or in part, without the express written consent of The Alphasoft Consultancy Limited.
    This document is copyright of The Alphasoft Consultancy Limited.

    For more information contact Alphasoft on 020 7384 4980, fax: 020 7384 4989