Alphasoft Application Overview - Purchase Order Processing
Alphasoft
Financial and management information solutions
Advantages
Optimised purchase ordering and tracking are important to the success and growth of an organisation. From small companies to large groups Alphasoft purchase order processing has been selected as a flexible yet robust part of a fully integrated systems solution.
Options
Selected or all parts of the full order cycle may be implemented: order entry, goods received tracking and matching of suppliers invoices. Thus the Alphasoft sale order processing system is used successfully in a wide variety of types of business. A full stock control module may be integrated or a simple generic product file used. Product categories may be linked to nominal ledger accounts and invoices verified in the purchase ledger. Other options include custom forms for all documents and a full user definable report writer.
Main features
Suppliers orders.Multiple supplier branchesNon stock, free text itemsMulti line/page (spreadsheet like) item entryAutomatic cost analysisBatched or real-time processingInbuilt 'fault tolerance' with error recoveryFull search and browse facilities throughoutAutomatic account and product adding from transaction entryPurchase analysis by multiple criteriaScreen enquiry with 'zoom' to order detail or auto printMultiple currency option
Alphasoft Purchase Order Processing - Checklist
General
Multi-companyMulti-currencyMulti-userMulti-tasking optionBatch controlledFull audit trailFull security systemUser definable report writerAutomatic error detection and recoveryFacility to add or change records 'on the fly'On-line help and desktop calculator
Products
Full product file maintenanceTwo separate stock codesSearching and browsing by either, with wildcardsMultiple locations, colours, stylesThree cost types : standard, average and avg. inclusiveProduct category linked to nominal ledgerAllocation of supplier and user definable analysis criteriaRecording of month and year to date statistics
Transactions
Order processingSeparate suppliers addressesSeparate delivery addressesNew accounts adding during transactionsNew stock adding during transactionsVarious despatch methods e.g. parcel post, mailGoods received verification in stock control.Invoice verification in purchase ledgerSpecial instructions and repeat messagesMultiple line entry and editingUp to four line of changeable text per itemOptions to override price, discountAll documents (orders etc.) user definable
Analysis and reports
Option for purchase order print summaryFull order status reportingAnalysis by supplier, product, category, buyer, area, type, manager or user definable criteriaAnalysis by turnover month or year to dateAnalysis as above for twenty four monthsUser definable report writer
Other features and options
User definable document numbers maintainedUser definable prompts e.g. location, colour, styleLocked or open accounting periodsUser definable analysis fieldsQuantities to decimal placesMultiple orders per invoiceUser definable order messagesMultiple orders per invoice
Integrated options
Purchase Ledger through to nominal ledgerStock ControlJob costingEstimatingElectronic data interchange (EDI) for incoming and outgoing ordersOutput to 'open' formats: ASSCI, DIF, CSV file formatsIntegration with Microsoft ‘desktop tools’ Excel, Access, SQLE-Mail output option.
Notice
The processes and all the routines contained herein are proprietary properties and trade secrets. Except as provided by license agreement, this code and documentation shall not be duplicated used or disclosed for any purpose or reason, in whole or in part, without the express written consent of The Alphasoft Consultancy Limited.
This document is copyright of The Alphasoft Consultancy Limited.
For more information contact Alphasoft on 020 7384 4980, fax: 020 7384 4989