Alphasoft Application Overview - Purchase Ledger
Alphasoft
Financial and management information solutions
Advantages
Improved spending control, cash flow and purchasing analysis are critical to the success and growth of an organisation. From small companies to large groups Alphasoft purchase ledger has been selected as a flexible yet robust part of a fully integrated systems solution.
Options
Invoices may be matched to orders and receipts in the purchase order processing or key directly. Expenses may be analysed through to nominal ledger with the option of cost centre analysis. Items may be entered directly or retained in a purchase invoice register until authorised The Alphasoft job costing option allows full jobs analysis. Cash book integration is optional. Other options include automatic payments with cheques, credit transfers and remittance advises, a BACs interface and a full user definable report writer.
Main features
Invoice, cash, credit note and journal transaction processingFull batch control with Inbuilt software 'fault tolerance'Multiple expenses analysisFull and flexible cash matchingAutomatic account number facilityFull search and browse facilities throughoutAutomatic account adding from transaction entryText memorandum per accountPurchase invoice register optionFlexible payment methods including automatic paymentsPurchase analysis by multiple criteriaFlexible period end processingFlexible aged debt analysisScreen enquiry with 'zoom' to order detail or auto printArchive facility with historical analysisMultiple currency option
Alphasoft Purchase Ledger - Checklist
General
Multi-companyMulti-currencyMulti-userMulti-tasking optionBatch controlledFull audit trailFull security systemUser definable report writerAutomatic error detection and recoveryFacility to add or change records 'on the fly'On-line help and desktop calculator
Suppliers
Full supplier file maintenanceAutomatic account number generationSearching and browsing by number or name, with wildcardsPayment type and termsBank detailsAllocation of manager, area, type or user definable criteriaRecording of month and year to date statisticsOpen item or balance forward optionsText memorandum per accountCopy, close and transfer account options
Transactions
Invoice, cash, credit note and journal transaction processingContra entries, local and inter-ledger.New accounts adding during transactionsDue date and settlement discount (over-ridable)Transaction narrativeMultiple expenses analysisCash sales optionSingle, multiple or unapplied cash allocationAutomatic payments facilities with flexible deferral or selection of itemsBatch control, automatic batch numbering, date and narrative optionsFull purchase day book, cash and nominal analysis reportsAllocation or automatic matching after posting creditsNominal ledger analysis and interfacePeriodic purging or full detail retainedOption to show only 'live' transactions (hide matched items)
Analysis and reports
Full posting and purging audit trailPurchase ledger batch control reportAged creditors analysis with user selectable period, age and size of debtCash requirements reportEC VAT or cash VAT accounting analysisAnalysis by manager, area, type or user definable criteriaAnalysis by value, month or year to dateHistorical analysis and statementsUser definable report writer
Other features and options
User definable document and batch numbers maintainedLocked or open accounting periodsNominal ledger interface in detail or summaryAge by days or calendar monthsUser definable analysis fieldsUser definable remittance advises, labels etc.
Integrated options
Nominal ledgerPurchase order processingJob costingEstimatingCash bookOutput to 'open' formats: ASSCI, DIF, CSV file formatsIntegration with Microsoft ‘desktop tools’ Excel, Access, SQLE-Mail output option.
Notice
The processes and all the routines contained herein are proprietary properties and trade secrets. Except as provided by license agreement, this code and documentation shall not be duplicated used or disclosed for any purpose or reason, in whole or in part, without the express written consent of The Alphasoft Consultancy Limited.
This document is copyright of The Alphasoft Consultancy Limited.
For more information contact Alphasoft on 020 7384 4980, fax: 020 7384 4989